✨ AI-powered
Staff your rota right, in minutes.
StaffSteady uses AI to help managers plan the rota and lets your team swap shifts and book holidays from their phone — across every site you run. Onboarding, offboarding, clock-in and clock-out.
The right cover on busy days, nobody standing around on quiet ones — and managers get their time back for the rest of the business.
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Everything your team needs, in one place
One app for the rota, the people and the paperwork — no spreadsheets, no separate systems.
Rota planning
Build the week's roster in minutes, with AI suggesting cover.
Shift swaps & cover
Staff swap, give away and cover shifts from their phone.
Holiday requests & tracking
Book, approve and keep count of annual leave.
Sick day requests
Report sick in a tap, with a cert attached.
Clock in & clock out
Kiosk or phone, with timesheets to export.
Availability
Ask the team when they're free before you plan.
Onboarding & offboarding
New starters set themselves up; leavers wound down cleanly.
Contracts, signed in-app
Issue and e-sign employment contracts, no third party.
Staff handbook
Publish it and get it acknowledged, version by version.
Training & certificates
Track qualifications and get warned before they lapse.
Employee records
Every person's details, pay and history in one file.
One site or many
Run a single venue or a whole group from one login.
What your managers get
The whole picture, before you start planning
Labour cost against last time, how many shifts are still unfilled, who's creeping up on their contracted hours, and who's away. All of it on the screen you land on.
A planner that knows what's coming
Busy days are flagged before they land — a bank holiday, a match on the telly, a local event — with a suggestion of which part of the day will feel it. Nothing is applied for you — busy days are suggestions, and the manager decides.
Your team, on their phones
Their shifts, their holiday balance, sick day requests, and swaps they can sort out between themselves without three messages to you.
Everyone who works for you, in one list
Roles, contracted hours and which sites each person can be put on — with their employment record behind the same row. Onboarding, the contract they signed, clock-in and offboarding all hang off the same person, so adding someone to the rota and taking them on as an employee stopped being two separate systems.
Screenshots show sample data, not a real venue's figures.
The handbook and the certificates, off your desk
Your staff handbook, acknowledged — and provably so. Upload it, publish it, and everyone is asked to confirm they've read it. Publish an updated version and everyone is asked again — each acknowledgement records exactly which version was agreed to and when, so "nobody told me that" has an answer.
Training certificates that warn before they lapse. Manual handling, fire safety, food safety, first aid — each person's certificates live on their record with expiry dates, and the dashboard shows what's expiring soon and who's missing a required course, before an inspector asks.
The rota knows who's qualified. A site can require cover — someone certified on keg handling behind the bar, a qualified dispenser on shift — and the planner warns on the exact day cover lapses mid-week, not after the fact.
Irish employers: break law and bank holidays, built in
Break entitlements are in the rota, not in a policy document. A shift of four and a half to six hours gets fifteen minutes; over six hours gets thirty. Breaks are staggered across each shift so the floor is never empty.
Bank holidays are worked out for you, Easter included, and flagged as the busy days they usually are.
GDPR is handled properly. PPS numbers and salaries are encrypted at rest. Every view and change of an employee record is written to an audit log that cannot be edited or deleted. An employee can export everything you hold on them, and you can erase it while keeping the employment history you're legally required to retain.
Who it's for
Any business that runs staff on a rota, across Ireland and the UK — pubs and restaurants, shops, pharmacies, clinics and care settings. One site or a group. It suits you best if you have more than about ten staff, shifts that change week to week, or more than one site. If you're a five-person team on a fixed rota, you don't need this.
Pricing
Per site, per month. Every feature included. No charge per employee.
Adding a seasonal team member shouldn't change your bill, so it doesn't. Rotas, HR records, contracts, time off, swaps and clock-in (kiosk) are all in — there is no tier where holiday requests cost extra.
Book a demo and we'll quote you for the sites you actually run.
See it with your own rota
Half an hour, and we'll build one of your real rotas in it — your sites, your team, your busy days. No obligation and no card.